[Remote] Securities and Compliance Paralegal

Note: The job is a remote job and is open to candidates in USA. Workiva Inc. is seeking a highly organized, detail-oriented Securities and Compliance Paralegal to support their Legal Department. This role involves managing SEC filings, corporate governance, and compliance processes, while acting as a liaison among various stakeholders.

Responsibilities

• Draft, review, and coordinate the filing of the Company’s SEC filings, including Forms 10-K, 10-Q, 8-K, DEF 14A, annual report materials, registration statements, and related disclosure documents
• Manage the end-to-end SEC filing process, including document compilation, preparation of support files, exhibit coordination, signature packets, internal review workflows, and final filing logistics
• Assist with preparation and coordination of annual meeting materials, director and officer questionnaires, proxy-related materials, and related governance and disclosure processes
• Own the preparation and filing of Section 16 reports, including Forms 3, 4, and 5, powers of attorney, beneficial ownership tracking, and related filing support
• Maintain the Company’s and Section 16 filers’ EDGAR Next accounts and related credentials, permissions, records, and processes
• Maintain compliance calendars, checklists, and internal procedures for periodic, annual, and event-driven reporting deadlines
• Maintain the Company’s governance policies, committee charters, corporate records, governance trackers, and related materials
• Prepare Board and Committee presentation templates and support the preparation, review, finalization, and distribution of Board and Committee materials
• Maintain calendars, trackers, and databases for Board and Committee meeting materials, approvals, action items, and related governance processes
• Facilitate and manage onboarding processes for directors and officers, including Forms ID, questionnaires, certifications, and onboarding materials
• Support the annual Board and Committee self-evaluation process
• Prepare responses to internal and external audit requests, ensuring accurate production of documentation, production of meeting minutes, and coordination of supporting documentation
• Support subsidiary governance, corporate recordkeeping, and entity management matters, as needed
• Administer the Company’s securities trading policies, evaluate preclearance requests, and independently resolve standard employee inquiries, restricted trading lists, blackout communications, and employee questions
• Help maintain insider lists, training materials, FAQs, templates, and other resources related to securities compliance and public company obligations
• Respond to FINRA, broker, transfer agent, and other stockholder-related requests, as appropriate
• Support equity, stockholder, and beneficial ownership-related processes, including internal tracking, recordkeeping, and coordination with relevant stakeholders
• Draft, prepare, and coordinate correspondence, certifications, resolutions, consents, notices, and other legal and governance documents
• Maintain organized legal files, records, workflows, templates, and process documentation
• Identify opportunities to improve efficiency, quality, consistency, and scalability across securities, governance, compliance, and legal operations processes
• Support other Legal Department projects and responsibilities, as assigned

Skills

• Undergraduate degree
• 4+ years of relevant securities, corporate governance, public company, or law firm experience
• Experience supporting SEC filings, Section 16 filings, proxy statements, or public company governance
• Proficiency with EDGAR, EDGAR Next, Shareworks, Computershare, Monday.com, or Workiva software
• Advanced skills in Microsoft Office, including Word, Excel, PowerPoint, and Copilot
• Strong judgment and discretion when handling confidential, sensitive, and material nonpublic information
• Ability to manage multiple priorities, stakeholders, and deadlines in a fast-paced environment
• Excellent written and verbal communication skills
• Proactive mindset with a focus on improving workflows, templates, and operating procedures
• Interest in using technology and AI to improve efficiency, accuracy, and legal service delivery
• Proven ability to operate independently with minimal day-to-day instruction, effectively prioritizing high-volume, deadline-driven workflows
• Demonstrated experience identifying process inefficiencies and implementing scalable, technology-driven solutions within a legal department

Benefits

• A discretionary bonus typically paid annually
• Restricted Stock Units granted at time of hire
• 401(k) match and comprehensive employee benefits package
• Minimal travel required for team meetings and professional development events
• Standard office or remote working conditions dependent upon location alignment
• Workiva supports employees in working where they work best - either from an office or remotely from any location within their country of employment.

Company Overview