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Administrative Assistant - Reston, VA
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Administrative Assistant - Reston, VA
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About the position
Bilfinger is a leading international industrial services provider. Bilfinger North America offers a diverse portfolio of services. At Bilfinger, we offer a work environment where you can learn and grow. Join us and be part of a team shaping the future! The Administrative Assistant is responsible for the routing of various project documents and other general clerical correspondence, computer data entry, and various other general administrative tasks.
Responsibilities
Type letters, memoranda, and reports as directed by project operations team
Prepare minutes of project meetings
Coordinate and maintain project operations files
Answer telephones and take messages
Process incoming and outgoing mail
Greet visitors and guide them to the appropriate persons
Coordinate servicing of office equipment
Check and distribute certified payrolls to owner for processing
Order office supplies
Process subcontractor insurance paperwork
Reconcile subcontractor billings and owner invoices for payment
Schedule appointments and meetings for project operations team
Review and set up new subcontracts and change orders
Assist subcontractors onboarding paperwork, invoicing, and pay requisitions
Performs other duties as assigned
Requirements
Excellent organizational skills and attention to detail
Excellent time management skills with a proven ability to meet deadlines
Ability to work independently with minimal supervision
Adapt and be flexible to frequent changes in a fast-paced work environment
Demonstrate integrity consistent with Centennial’s core values
Collaborate and work effectively in a team environment with people of various backgrounds and styles
Strong verbal and written communication skills, to include clear, concise, and professional presentation of information
Adapt to the constantly evolving world of technology, design, means and methods, systems may include but not limited to: Microsoft Office suite, ProCore, and Adobe